Integration of employee data from the HR software into Identity & Access Management (IAM)

New employees start on their first day – and everything is prepared. Email, access, permissions. Not a coincidence, but the result of well-integrated systems. By connecting HR and IAM systems, onboarding, offboarding, and all in-between events are structured and reliably represented. Not only faster but more controlled and secure. No gaps, no delays, just seamless user management.

What we do

Our solution ensures that user data reliably flows from the HR system to the IAM system, while taking into account the specifics of provisioning and deprovisioning:

• Automated synchronization of user data: User data from the HR system is enriched in IAM and automatically provisioned to relevant applications and services.

• Improved onboarding: Onboarding teams see new employees even before the official start date and can prepare access early.

• Support for short-term changes: Clear processes for special cases:

  • Immediate deactivation of access if employment is paused or unresolved.

  • Flexible extension of access if employees need to work beyond the contract end.

• Automation of complex processes: Time-critical processes are automated while ensuring data consistency across all systems.

Benefits

The solution creates measurable value for the organisation, HR, and IT:

Efficiency gains:

• Reduced administrative effort: Automated provisioning and deprovisioning minimize manual tasks and errors.

• Faster onboarding: New employees are ready to work from day one.

Compliance & Security:

• Increased security: Access can be immediately revoked in critical situations.

• Clear governance: Consistent data between HR and IAM supports internal policies and compliance requirements.

Flexibility & Scalability:

• Dynamic access management: Temporary special cases can be accurately depicted.

• Scalable architecture: Increasing user numbers and additional systems do not increase administrative effort.

User experience:

• Smooth start: Employees have access to all necessary tools from day one.

• Less frustration: HR and IT are relieved of manual interventions.