Transfer of accounts receivable and payable master data from the ERP system to the financial accounting system

Context

Financial systems are the backbone of a company. When this backbone is burdened by manual management, inconsistencies, or bottlenecks, it quickly becomes painful. With the synchronization of master data, these problem areas disappear. Changes are transferred smoothly and accurately from the ERP to the financial systems. This reduces adjustment efforts, ensures compliance, and minimizes risks during audits. This case illustrates how master data from the ERP is reliably transferred to the financial system – including the proper handling of exceptions.

What We Do

Our solution connects ERP and financial systems through:

• Synchronization of Master Data: All changes to customer and vendor master data – new records, updates, and deletions – are automatically transferred from the ERP to the financial system.

• Ensuring Compliance: The often highly regulated processes for managing customer and vendor data remain within the ERP, ensuring that regulatory requirements are met.

• Exception Handling and Escalation: Changes that cannot be processed automatically:

  • Are forwarded to the finance team as escalations via the project management system.

  • Include specific tasks and contextual information so professionals can resolve cases quickly and effectively.

• Reducing Manual Effort: Recurring tasks are automated, exceptions are handled specifically rather than broadly manual.

Benefits

The solution measurably improves efficiency, compliance, and data quality:

Efficiency Gains:

• Automated Maintenance of Master Data: Manual data entries are eliminated, and sources of errors are reduced.

• Targeted Exception Handling: Automatic escalations ensure problems are resolved quickly and systematically.

Compliance & Accuracy:

• Regulatory Security: Master data processes follow clear governance rules within the ERP.

• High Data Consistency: Real-time synchronization prevents discrepancies between ERP and financial systems.

Flexibility & Scalability:

• Adaptable Processes: Growing data volumes and increasing complexity are managed without additional administrative effort.

• Custom Escalation Logic: Escalation processes can be tailored to organizational requirements.

User Experience:

• Focus on Relevant Cases: Finance teams intervene only in genuine exceptions.

• Faster Resolution: Escalations provide the necessary context to resolve issues efficiently.