Transfer and mapping of time tracking from project management to ERP

Context

What if time tracking wasn't a necessary evil, but rather a precise control tool? In practice, this often fails due to different activities, companies, and billing models. Allocating times then resembles a puzzle with missing pieces. Our solution completely eliminates this puzzle. Clear mappings, automated corrections, and usable data make time tracking simple and reliable. Every minute counts – and every time entry fits.

What We Do

In this scenario, we seamlessly integrate project management tools with the ERP system to:

• Utilise employees' motivation to accurately record times directly after completing tasks.

• Eliminate the need for multiple time tracking solutions and centralise the recording process.

• Accurately map time entries to order activities in the ERP, based on parameters such as:

  • Type of activity

  • Career level

  • Company

  • Individual billing rates

  • Additional customer-specific criteria

• Automatically return time entries that are not clearly assignable or incorrect as tasks to the respective users.

• Offer fixed prices for all integrations to ensure cost transparency and predictability.

Benefits

The approach delivers measurable improvements across multiple dimensions:

Efficiency Gains:

• Significantly Reduced Time: The effort required for time tracking decreases by up to 90%.

• Minimal Manual Intervention: Automated reminders and corrections reduce manual rework by 95%.

• Proactive Error Resolution: Unassignable time entries are automatically escalated, immediately highlighting process gaps.

Compliance & Accuracy:

• Reliable Data: Time data remains precise and correct even with complex mapping rules.

• Improved Compliance: Uniform processes support compliance with internal policies and external regulations (e.g. labour and tax laws).

• Audit-Ready Documentation: Clear assignment and low error rates facilitate internal and external audits.

Employee Experience & Scalability:

• Higher Acceptance: Simple, transparent time tracking reduces frustration and increases usage rates.

• Scalable Process: Works independently of team size, company, or project structure.

• Future-Proof: Adaptable to growing complexity and new requirements.

Data-Driven Insights:

• Improved Resource Planning: Current and detailed time data supports realistic project planning.

• Recognisable Optimisation Potential: Bottlenecks and inefficient processes become visible.